Full job description
POSITION:
HR Administrator
LOCATION:
Vereeniging, Gauteng (the successful candidate will be expected to travel to multiple sites in Gauteng, Free State, and Limpopo from time to time).
OVERALL RESPONSIBILITY:
Support the Human Resources Department with the implementation and maintenance of all Human Resources tasks, projects, and initiatives. Manage a wide range of day-to-day administrative tasks. Participate in HR planning sessions and execute HR tasks to achieve the goals and objectives of the HR Department. Ensure professional, effective, and proactive HR partnering to assist the HR Department in achieving key Business Objectives and Results. Maintain a very detailed filing system and keep up-to-date trackers for data analytics and HR reporting purposes. Assist employees with HR-related grievances and queries. Participate in meetings and formal proceedings as an HR representative.
ROLES AND RESPONSIBILITIES:
The HR Administrator will report directly to the head of the Human Resources Department and will be responsible for, including but not limited to:
- Assisting both the HR and Payroll Departments with the full range of HR-related activities, projects, tasks, and initiatives (ranging from recruiting new staff members to processing terminations).
- Participate in a range of Employee Relations / Industrial Relations-related activities and tasks (e.g. issue out warnings, participate in disciplinary hearings, and handle employee grievances).
- Participate in Skills Development discussions and planning sessions.
- Support and coordinate training and development activities.
- Conduct performance reviews, exit interviews, and formal conversations with employees.
- Assist with employee career guidance, workplace counseling, and the maintenance of an Employee Assistance and Wellness Programme.
- Assist with all employee recognition and reward initiatives such as setting up and issuing employee long service certificates, birthday posters, and conducting job satisfaction surveys.
- Travel to multiple sites to conduct site visits, perform check-ins, and conduct incapacity/poor performance inquiries.
- Participate in Employment Equity discussions and activities.
- Input data into the SAGE 300 PEOPLE system.
- Organise and maintain personnel records, as well as any HR-related files.
- Set up and issue employee contracts of employment. Keep track of the contracts and documents that have been sent and follow up with the employees and their managers when needed.
- Update and maintain the internal HR databases and ensure that the HR database is up to date.
- Create statistical HR reports and keep track of HR-related data using Excel.
- Participate in all HR projects, strategic planning sessions, and monthly HR meetings.
- Assist with employee queries about HR-related issues.
- Issue out, track, scan in, and file all relevant HR Documents.
- Perform any other ad hoc duties required from time to time.
REQUIREMENTS:
- Grade 12 or equivalent (essential).
- HR diploma or equivalent qualification will be advantageous.
- A relevant HR, Industrial/Organisational Psychology, or Labour Law degree will be beneficial.
- The candidate must be computer literate and competent in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- At least 1 – 3 years of experience in an HR position.
- Experience with SAGE 300 PEOPLE (beneficial).
- Sound knowledge of labor law and practices (BCEA, LRA, OHS, EE, and POPI Acts).
- Experience in the Agriculture and Food Manufacturing Industry or work experience at an Abattoir will be beneficial to the applicant.
- Valid Drivers Licence (advantageous).
DESIRED CHARACTERISTICS AND COMPETENCIES:
- Excellent verbal and written communication skills (the candidate should ideally have a positive attitude, be approachable, and act professionally).
- Strong organization and time management skills with excellent attention to detail.
- Ability to work under pressure in a deadline-driven environment.
- Ability to keep sensitive information confidential.
- The candidate must be a fast learner.
- The ideal candidate must be a good team player and be able to work independently.
- The ideal candidate must have a passion for working with people and love performing routine administrative tasks.
- The ideal candidate must be able to create and maintain a very detailed filing system.
SALARY STRUCTURE:
This position offers a salary that is in line with that of an entry-level position. The salary package will be discussed in the interview.
ADDITIONAL INFORMATION:
Psychometric testing will be included as part of the assessment and screening process.
Submit your CV, Qualifications, and Cover Letter to recruitment@eac.co.za before applications close. The Cover Letter should detail why you should be considered for the role.
Please use the subject header “HR Administrator” as the title of your e-mail.
You can contact the Midland Group Recruitment Team using the following telephone number should you have any queries with regards to the position: 016 420 2807
Job Types: Full-time, Temp to perm
Ability to commute/relocate:
- Vereeniging, Gauteng: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- Do you have to give notice to your current employer before starting with us? If so, how long is your notice period?
- How experienced are you with Microsoft Office (Word, Excel, Outlook, and PowerPoint)?
- How experienced are you with opening up personnel files and maintaining a filing system?
- What is your salary expectation for the position?
Education:
- High School (matric) (Required)
Experience:
- Human Resources: 1 year (Required)
Language:
- English (Required)
- Afrikaans (Preferred)
- any other African Languages (Preferred)
License/Certification:
- Driver’s Licence (Preferred)
Willingness to travel:
- 25% (Preferred)